RMMHA Mission
The Richmond Munster Minor Hockey Association is committed to providing a hockey program that is based upon sportsmanship, skill development and fair play. We strive to provide maximum opportunity for all eligible individuals to participate regardless of ability, to encourage self esteem and create a fun environment that fosters lasting memories.
Executive Roles
At present, the RMMHA Board of Directors has positions for 18 volunteers and consists of the following roles:
- President
- Vice President
- Vice President of Competitive Hockey Tier I and Tier II
- Director of Competitive Hockey Tier III
- Director of Hockey Programs
- Assistant Director of Hockey Programs
- Director of Tournaments
- Director of Fundraising
- Director of Communications and Public Relations
- Director of Risk & Safety
- Director of Equipment
- Ice Scheduler
- Treasurer
- Secretary
- Past President
- Registrar
- Referee-in-Chief
President
(a) The President shall provide leadership to the RMMHA and shall preside at all meetings of the Members and the Board of Directors.
(b) The President shall have the general management and supervision of the affairs and operations of the RMMHA and shall perform all duties as are customary for a president of a Minor Hockey Association.
(c) The President may appoint from time to time such committees or sub committees as required to operate and administer the programs of the Association. Such committees shall appoint a chairman, who shall submit a written report of its recommendations and other such reports as may be required by the Board of Directors.
(d) Prior to a member running for the position of President they must first have served as a Director on the RMMHA Executive.
Vice-President
(a) The Vice President shall, in the absence of the President or in the case of the President's inability to act, perform all duties of the President.
(b) The Vice President shall render such assistance to the President as may be required by the President.
(c) In addition they will act as Chairperson of any disciplinary committee that may arise.
(d) In the case of a vacancy in the office of the President, the Vice President shall preside until such time that a new President is elected.
Vice President of Competitive Hockey Tier I and II
(a) Shall coordinate and oversee the Tier I and II Competitive Program with our counterpart, ensuring that the RMMHA interests are represented.
(b) Will ensure that the competitive hockey opportunities are publicized to members of the RMMHA.
(c) Shall guide hockey coaching/player/team selection and development within the Tier III Competitive Program with our counterpart.
(d) Shall provide hockey recommendations to the Director of Programs and Board of Directors when required.
(e) Will represent the RMMHA at the ODMHA Competitive meetings.
(f) Will act as a representative and voting member at the Ottawa B League meetings.
(g) Shall provide direction and support to RMMHA players when wishing to tryout elsewhere for higher-level competitive programs, including Tier II and Tier I hockey programs.
(h) Mandatory requirements for this position are: 5. Speak-out 6. Coachstream 7. Development 1 Certification. 8. Experience with RMMHA hockey programs. 9. Competitive coaching experience is an asset.
Director of Competitive Hockey Tier III
(a) Shall coordinate and oversee the Tier III (Rep B) Competitive Program with our counterpart, ensuring that the RMMHA interests are represented.
(b) Will ensure that the competitive hockey opportunities are publicized to members of the RMMHA.
(c) Shall guide hockey coaching/player/team selection and development within the Tier III Competitive Program with our counterpart.
(d) Shall provide hockey recommendations to the Director of Programs and Board of Directors when required.
(e) Will represent the RMMHA at the ODMHA Competitive meetings.
(f) Will act as a representative and voting member at the Ottawa B League meetings.
(g) Mandatory requirements for this position are: 5. Speak-out 6. Coachstream 7. Development 1 Certification. 8. Experience with RMMHA hockey programs. 9. Competitive coaching experience is an asset.
Director of Hockey Programs
(a) Shall monitor the activity of the entire RMMHA hockey programs.
(b) Exercise supervision over the Assistant Director of Hockey Programs.
(c) Responsible for the creation and maintenance of objectives, policies, processes, and procedures with respect to Hockey Programs and with special committees as deemed required by the Board of Directors.
(d) To develop the structure of the RMMHA hockey program, giving due consideration to all divisions and categories of minor hockey and will present same to the Board of Directors for approval to ensure that it agrees with the Constitution, Bylaws and budget.
(e) Must have Coaches level certification or demonstrated qualifications accepted by the Board of Directors and Speak-out Clinic certification.
(f) Mandatory requirements for this position are: 1. Speak-out 2. Coachstream 3. Experience with RMMHA hockey programs. 4. Coaching experience is an asset.
Assistant Director of Hockey Programs
(a) Shall assist the Director of Hockey Programs in all his duties, in organizing the training and development programs and in recruiting coaches and in such other matters as are deemed appropriate by the board.
(b) Assistant Director of Hockey Programs shall be responsible of the Hockey Development Programs, ensuring the recruitment of a non-executive volunteer to perform the duties of the Hockey Development co-ordinator or perform the duties himself.
(c) Mandatory requirements for this position are: Revised March 2013 8 | P a g e 1. Speak-out 2. Coach Intro 3. Experience with RMMHA hockey programs. 4. Coaching experience is an asset.
Director of Tournaments
(a) Will lead the decision process, with input from the board of directors and host teams, to decide what tournaments will be hosted for the season.
(b) Ensure that all tournaments are organized and conducted in a proficient manner.
(c) Ensure that where appropriate and necessary all tournaments receive the sanction of the appropriate governing body.
(d) The Director shall ensure that all financial proceeds be transferred promptly to the Treasurer.
Director of Fundraising
(a) Is responsible for all matters related to the solicitation of sponsorships and donations to support the financing of the RMMHA hockey programs.
(b) Takes care of the fund in fundraising.
Director of Communications and Public Relations
(a) The Director of Communication and Public Relations is responsible for major communications programs and vehicles within the RMMHA community.
(b) The major form of communications is the RMMHA website and the Director of Communications and Public Relations is responsible for maintaining, management, and updating/removing content from this domain. This also includes but is not limited to external publicity, association photo day, internet presence, periodic newsletters, bulletin boards, trophy cabinets.
(c) The Director of Communication and Public Relations is responsible for continuously improving mechanisms for maximizing the information exchange between the RMMHA board/players/coaches & other team officials/parents/referees.
(d) The Director Communications and Public Relations is also responsible for working in conjunction with the Director of Fundraising in organizing the Royals Day and the Richmond Fair parade float.
(e) It is the responsibility of the Director Communications and Public Relations to market the RMMHA Royals brand via community events and media.
Director of Risk & Safety
(a) Create and maintain risk management files for the Association and other risk management information.
(b) Promote effective risk management within the Association/League.
(c) Work with the Executive to help identify major risks and make recommendations to reduce or manage those risks.
(d) Attend Board of Director meetings and/or provide reports.
Director of Equipment
(a) Shall maintain an accurate inventory of all equipment owned by the Association.
(b) The Equipment Manager shall purchase and have equipment repaired as approved by the Board of Directors.
(c) The Director of Equipment shall adhere to the Policies & Procedures when purchasing equipment for the Association.
Ice Scheduler
(a) The Ice Scheduler, plans and manages the allocation of RMMHA ice time by submitting applications to the City.
(b) Planning the distribution of ice time available to the Association for all practices, league games, exhibition games, tournaments, and all other ice activities. (b) Liaise with City to get extra ice or return ice.
(c) Responsible for Competitive program ice allotment for RMMHA.
(d) LCMHL Convenor for ice scheduling for league and playoffs.
(e) Liaises with Referee scheduler for RMMHA.
Treasurer
(a) The Treasurer shall have custody of the corporate funds and securities and shall keep accurate account of receipts and disbursements in a book belonging to the corporation and shall deposit all moneys and other valuable effects in the name and to the credit of the Corporation and in such depositories as may be designated by the board of directors from time to time.
(b) The Treasurer shall countersign with the President all cheques issued by the Corporation.
(c) The Treasurer shall disperse the funds of the Corporation as may be ordered by the board, taking proper vouchers for such disbursement, and shall render to the President and Directors at the regular meeting of the board or whenever they may require it.
(d) The Treasurer shall provide an account of his transactions and of the financial position of the Corporation.
(e) The Treasurer must present a budget to the board of directors for approval each year by September 30th .
(f) The Treasurer is responsible to provide a signed bank statement to be provided to the board every month.
(g) The Treasurer should have a strong accounting background with a minimum of 5 years accounting experience to financial statement preparation.
Secretary
(a) The Secretary shall keep a proper record of the proceedings of all meetings of the Members and Board of Directors and shall prepare proper minutes of every such meeting.
(b) The Secretary shall have charge of all books, documents and papers of a nonfinancial nature, and perform other duties as determined by the Board of Directors.
(c) The Secretary shall forward notices of all meetings of Members and the Board of Directors to each respective member.
(d) The Secretary shall keep a record of Board of Directors necessary information determined from time to time as necessary.
Past President
(a) By virtue of experience, the Past President shall be a source of guidance on past practices of the Association.
(b) Specific additional duties of the Past President shall be determined by the Board of Directors.
(c) The Immediate Past President, who shall be a voting director and officer, ex officio, (un-elected, he is automatically appointed until there is a new Immediate Past President) of the board. He shall assist the newly elected directors.
(d) A President who resigns prior to the expiration of his full term of office shall not be entitled to become Past President.
Registrar
(a) The Registrar shall be responsible for the registration of all players and coaches in the Association.
(b) The Registrar shall ensure that all cards and team lists are correctly completed and forwarded to the District registrar.
(c) The Registrar shall maintain a listing of all current players. (d) The Registrar shall maintain fee status of all players registered with the Association.
(e) The Registrar shall provide lists of all registered players at a given division to the responsible Level Coordinators.
Referee in Chief
(a) Referee in Chief is an appointed non-voting position by the Board of Directors.
(b) The Referee in Chief will be responsible for the recruitment and training of an adequate number of competent referees.
(c) The Referee-in-Chief will manage a supervision program and maintain wider liaison linkages with coaches, the RMMHA executive and his counterparts within the District and outlying areas.
(d) He/she shall enforce the rules of the Canadian Amateur Hockey Association and the rules of the various leagues in which the teams are entered.
(e) The Referee-in-Chief shall be a non-voting member of the disciplinary committee for all infractions, which involve on ice incidents.
(f) The Referee-in-Chief shall report to the Board of Directors.
(g) Attends (or appoints a representative) all HEO Referee in Chief meetings.